View Selected Button
More Details Report
Related Items Links
After you formulate and execute a search, you are automatically taken to a report page with the default report (or the one that you last chose). Browse reports are designed to let you review your search results.
The Browse page contains these elements:
- The Select Format listbox contains a set of reports (see) that provide for reviewing the retrieved records in several different presentation formats.
The breadcrumb line under the module tabs tells you where you are and where you came from, e.g., you are on the Search Results page, having entered a Quick Search on the start page (Home). Use these breadcrumbs links to navigate back to a previously used page.
The Browse page reports are always represented by the Search Results link.
- The Displaying Items line reports the number of retrieved records currently displayed with the total count. To the right of that line are navigation links —  ... Next — for moving to the next/subsequent and previous pages.
The Select line provides one or two All links, for having the select checkbox enabled for all retrieved records on the current page or across all pages.
Alternatively, you can make individual selections by checking the Select checkbox for those items. Individual selections will accumulate across subsequently requested pages. The None link is used to remove all selection checks, across all pages.
After making selections, use View Selected to have a new report generated with just the selected records. If you want to refine your selections further, remove the checkbox for any one or several items, and use Refresh to have the report re-generated without the de-selected items. To return to the full results report page, use the Search Results breadcrumb link.
- For all retrieved records or your selected subset, you can choose from among the link options listed on the left—to print/save or download a report — or, you can define your own Custom Report.
- To see more details about a given record, click the Full Record link.
The set of pre-defined reports is shown below.
The four Preview reports include the same fields but present the citations sorted in four different ways. The reports show the object name, the artist/maker, the object title, date, materials, identifying numbers, credit line, acquisition source, and a thumbnail image. The Preview report can be sorted by Accession No., Object Name, Title, or Artist Name.
The four Light Box reports include the same fields but present the citations sorted in four different ways. The reports show the thumbnail image, the object name, the artist/maker, the object title, date, and identifying numbers. The Light Box report can be sorted by Accession No., Object Name, Title, or Artist Name.
The three List reports group the objects by Object Name, Artist/Maker, and by Material/Medium. These reports sort by data in repeating fields, which means that any given item may be included more than once in the report — for each of the Object Name, Artist/Maker, or Material/Medium in the collection record.
To review selected items of interest in a report, click the checkboxes for those items and use View Selected to have the report regenerated just with those items. If you disable a checkbox, click Refresh to have it regenerated without the removed items.
You can choose the Format you want to display the selected set of records.
More reports, for reviewing more detailed information about one or more of your retrieved records, are accessed through the Full Record link associated with each record in a Browse report.
On this More report page, you can navigate across retrieved records, using the Previous and Next links to review the set in more detail. The order of records in the More reports mirrors the sort order of your currently selected Browse report.
You can Download or Print/Save just the current record or the set of retrieved records from this More report page.
Where you are now in the breadcrumb line will be Full Record.
If you are reviewing several items in more detail to decide which ones to include in a next action (e.g., Print/Save), selections you make will accumulate as you use the Next and Previous options. At any point in this navigation, you can then display all of those selections with View Selected and, in the selected-items report, choose the applicable report-generation option.
In addition to the default More Details report, a Labeled report presents the data with separate labeling — names for a given field or combination of fields.
From most Browse reports, the Artist/Maker may be a hypertext link. Click this link to view all items in the collection by this artist/maker. If available, an image of the artist/maker appears on this report.
If available, click the READ BIOGRAPHY link to view the artist/maker's biography in a new pop-up window.
From the More Details report, the Associations and the Subject Index Terms may be hypertext links. Click these link to view all items indexed with that same subject or association. Hypertext links only appear if there is more than one record in the collection indexed with this association or subject term.
The Print/Save links available on all reports are used to generate a printer-friendly text version of the current report — one without the current HTML page elements — or as a PDF report.
When you click one of the Print/save links, a preview report is generated in a popup window.
- To submit the current report to your local or network printer, use the toolbar or File menu Print option.
- To save the current report in a local file, use the Save As File menu option.
In the More report page, the Print/Save links provide a menu option. Click to open the menu and make a selection to Print/Save only the current record or all records in your retrieved set.
As noted above, the Print/Save option lets you download the current report to your desktop as a text file or PDF. The Download link also provides for transferring text data to your desktop, with two differences: the report is a full-record report (not the current report) and the data are generated in a comma-separated-values (.csv) file format.
When you click the link, a separate popup window is generated with an explanation and a Download Now link used to have that file transferred to your desktop. The helper application for a .csv file is typically Excel, which will typically be launched automatically so that you can then save the file locally.
The file in Excel will look like the column and rows file shown below, prior to your applying a Format option for resizing the width of the columns.